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Invoicing

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  • Invoice is simply another word for a bill.
  • Businesses need an invoice before they can pay because they need to keep accurate records of the money they have spent.
  • First impressions are important; make sure your invoice is typed not handwritten, it is more professional.
  • Make sure your invoice is correct and accurate otherwise there will be a delay before you are paid.
  • Each invoice needs to cover basic information such as:
    • Your name and contact details.
    • Employer name and contact details.
    • Job details (what you did and when) plus agreed expenses.
    • Total amount to be paid.
  • If it was agreed that your travel or other expenses would also be paid, make sure you enclose the original receipts to show exactly how much you had to spend.
  • It is a good idea to number your invoices so you can refer back to them if necessary. Try starting with 001/2006 or something you can easily recognise. Keep copies of all your invoices for future reference.
  • If you prepare your invoice in advance of any final employer meeting you can give them the invoice immediately the task is complete. That way you may get your money quicker!
  • Remember to be sure your invoices are paid. Some businesses and people take a long time to pay bills and may need a polite reminder!
  • Have a look at the example invoice here to see how it looks and feel free to use the downloadable template here if you would like.